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Using Gmail for business email

Business email is so important, it pays not to take any chances with it. If you create your own website with AB Publish, you can also add email boxes to your account that allow you to keep in touch with your customers with a professional email address.

Until recently, I only ever recommended that business email accounts were set up using desktop based software such as Windows Mail, Outlook and Thunderbird. However, there is now a method you can use that is seamless, extremely flexible and completely free.

If you integrate Gmail properly with your business email account, you will be able to access all your emails from any Internet connected PC or mobile device. Not only that, but there are Android and iPhone apps that allow you to use Gmail with minimal set-up.

But I want a proper email address, not a Gmail address

The reason I recommend Gmail is that it allows you to use your own email address if you know which settings to use. You are effectively still using your business email facility, Gmail just acts as an interface that allows you to read, send and sort all your business emails.

How to set up Gmail to properly use your business email address

The first thing you need to do, is to set up (if you have not already done so) a normal Gmail account. Once you will have been allocated an email address like yourname@gmail.com. So the next stage is to enable receipt of your business emails. I am assuming that you already have a POP3 enabled email account set up (such as the email accounts we provide at AB Publish).

So what you do next is to click on the cog in the top right hand area of your Gmail account and then to click on "Mail Settings". Now click on "Accounts and Import" and then "Import mail and contacts". Google will ask you to provide your email account details. We will provide these for you.

Once this has been done, you want to be able to send emails as if they were coming from your professional email address and not Gmail. So click on "Send mail form another address". The next screen will default to "Send mail through Gmail" but yo do not want to do this as it will add a Google message onto all emails. Instead, select the SMTP option and enter in the addresses and password that we supply you with.

Once you have clicked on an acceptance email, you are good to go. Go back to the settings and select which email account you want as a default and you are done!

And don't forget, if you get stuck, all it takes is an email or telephone call to support and we are here to help you.

Fri 15 July 2011 15:59:13

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